Wedding diaries

With planning advice, trend alerts and inspiration boards, our blog guides you through this amazing journey.
Choosing the perfect wedding venue

24 March 2015


Choosing the perfect wedding venue to host your wedding day can be quite daunting. Sure, every couple has a set list of pre-requisites (beach, lawns etc) but, how do you weigh up the options once you have narrowed it down to the top two or three?

We’ve come up with a list of questions that will help you learn more about the venue and the wedding packages offered. We hope this assists with making the final decision — happy reading!

{Click here to access a printable version that you can take along to your meetings.}


  • Will I have exclusive use of the venue?
  • Are there any extra charges or restrictions for using the surrounding areas / lawns?
  • If it is a multi-function site, how will privacy be maintained?
  • What are your policies on deposits and cancellation fees?
  • What is included in your wedding packages?
  • Do you offer special deals for events on a weeknight or during ‘off-peak’ times of the year?
  • What is the cut off time for music/entertainment and the event?  What are the possibilities and costs for extending the deadline?
  • Do you have a contingency for bad weather?
  • If seated dinner, how much notice do you require for the menu selections?
  • If buffet menu, what duration is it open for? What duration are canapés
  • served for?
  • What are the options in place for guests with special dietary requirements?
  • Can I attend a food and wine tasting?
  • Can I supply my own alcohol? If so, what is the corkage?
  • How many service staff will be allocated for the wedding?
  • Can I bring in external caterers for traditional dishes or wedding cake?
  • What time would we have access to the venue for set-up? Would there be a charge for using the venue the day before?
  • Is there sufficient access for deliveries? What time can suppliers gain access to the venue?
  • Do you have a preferred supplier list? Can we bring in other external suppliers?
  • Do you have any in-house AV equipment that’s included in the package – speakers, mic, stage, basic lighting?
  • Is there a dance floor? What size and how many can the dance floor hold?
  • What furniture / linen inventory do you have? Colours, styles etc.
  • Is valet parking included?
  • Are there dressing facilities for the bridal party?
  • Is there external cooling / heating (if relevant)?
  • Can I see the venue set up for a wedding?

Photo credit: Wedding Paper Divas